Design on the Haus
The day of your media event has arrived! It’s time to play cruise director, tour guide, and publicist. Don’t worry: in this post, we’re going to walk you through the event so that you’ll come out looking like you’ve got your own team of professionals who planned the event for you.
Here’s what you need to do to make the most of your media tour:
Arrange transportation. If your project is out of town, you’ll want to make arrangements for transportation to the project. A mini-charter can be a good choice because you’ll be able to control the departure and return of your group. If an editor or writer is coming from another location to meet the rest of the group at the project, offer to reimburse them for their travel. Coordinate one pick-up and drop-off location, with a specific time for everyone to meet. Have a list of everyone joining you for the tour, so you can check off their names as they arrive.
Feed the crowd. If you’re asking folks to give an entire day – or even a half-day – to see your project, you should make catering arrangements. Make sure to have water and other beverages and snacks available for your guests if the bus or train trip to your project will be an hour or more. A box lunch to be enjoyed on the bus, or a post-event reservation at a nearby restaurant is always a good idea. Sharing a meal with the journalists is a great way for you to get to know what they like to write about and for them to learn more about your work.
Guide the tour. Once you arrive at the project, it’s show time! Prepare to be tour guide extraordinaire and show off your work. Plan ahead of time what you will be saying and plan stopping points along the way. For example, if you’ve designed a new office building, think about the most interesting features and design aspects of the project. Mark the location of each of these on your project map and plan to stop and talk about these features. Remember, however, to be brief. Don’t turn the tour into a lecture!
Don’t forget social media. Find the right moments to Tweet and Instagram during the event, or post the event to LinkedIn. This is a great way to document your event and to show the folks that couldn’t make the event what they missed!
After the event, follow up. Following your event, send a quick thank-you to your guests. Even if they don’t write about your project, it’s good to show your appreciation for taking the time to see it.
A media event can help you promote a new project but, more importantly, it can be an effective way to strengthen your relationships with the media and the people you want to talk about your projects. The more they know you, the more likely they will be to write about your projects in the future.
On February 15, couples around the world breathed a sigh of relief. Whew – another 364 days until you have to shower your partner with material displays of affection! You may be off the hook in the romance department, but when it comes to developing your professional relationships, you’re on call year-round.
We think February is a great time to re-focus your attention on and re-direct your efforts around your professional relationships. That’s why our theme for this month’s installment of Design on the Haus is Build Relationships, Build Influence. Your network of professional relationships is a pipeline that brings you new business, new partnership opportunities, and recognition in your field. Overall, it enhances your credibility, and can make your job a bit more pleasant, to boot!
In 2014, building relationships involves more than just facetime and power lunches. If you harness the power of social media, you can truly make your relationships work for you.
Relationships that bridge both the online and offline worlds are the most valuable assets in today’s social landscape. In order to create these relationships in real life, start from the first point of contact. For example, whenever you meet someone in person at an event, follow up online the next day. Connect on LinkedIn, follow them on Twitter, like their company’s page on Facebook, and follow them on Pinterest.
Then, take it a step further by actively engaging. You can retweet, favorite, or respond to their tweets, comment on their LinkedIn updates, or repin their pins on Pinterest. Be creative! These little touches take only a few moments of your time, but they’ll remind your new contact that you are thinking of him or her. As we mentioned in our first post on relationships, it takes three to five touch points, on average, to build a strong relationship. Social media engagement is an efficient way to hit some of those touch points.
But social media is not enough to solidify the relationship. As you probably know, just because you’re Facebook friends, doesn’t mean you’re friends in real life. By the same token, connecting to someone on LinkedIn doesn’t mean that you have a viable professional relationship with that contact.
In order to do that, we recommend you meet any new contact in person. If you’re in the neighborhood, suggest a coffee date or offer to drop by his/her office. If he or she is too busy to meet that day, follow up a few weeks later with another invitation. If you’re attending a conference together in a different city, set up a time to catch up over dinner or breakfast. Setting aside the time for a face-to-face meeting shows that you are serious about developing the relationship. The best connections are memorable ones, and people are far more memorable than screennames!
This month, commit to getting outside your comfort zone as you develop your relationships, whether that means engaging in person, or online. We think you’ll find that when online and offline intersect, the result is a relationship that’s twice as strong.
Posted by Beth Connolly