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Make your Landscape Architecture PR Bloom in 5 Easy Steps

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April is Landscape Architecture Month, and the profession is in the spotlight. What can landscape architects do this Spring and throughout the year to get the attention of the media?

Landscapes take a long time to design and a long time to grow. Unless you’re Michael Van Valkenburgh, you probably don’t have a ribbon cutting every month. What can you do in between major milestones to stay in the news?

You don’t have to start a project campaign from scratch. If you’re working with an architect or engineer, then piggyback on their PR efforts. Engage with all members of your project’s design team to collaborate on press releases, award submissions, and project updates on participating firms’ websites and social media.

If your client is the owner or owner’s rep, suggest the same sort of collaboration to promote your project. This can be a sensitive area, so it may be helpful to set down the PR terms in the contract. If your side of the project is getting surprise media coverage, give your collaborators a chance to share the glory. Your generosity will strengthen your professional relationships with other team members.

But what if you’re on your own? Here are some specific ways to raise your visibility in the landscape design press and beyond:

Watch for trends and jump on the bandwagon. Three instances constitute a trend. For instance, a survey conducted by the ASLA revealed that sustainable, low maintenance designs are rated the most desirable. If you have any such projects in your portfolio, use the survey as the news hook to spread the word.

Grow your presence on social media. It’s not going away, and it’s not that hard. You may not land a project through a Tweet, but Twitter is where news breaks today. It’s where the journalists are. Pinterest is a great showcase for your residential work.

Connect your project with current events. Hillary Clinton’s announcement to run for president may not, on the surface, have much to do with placemaking – until you read this elegant commentary in ARCHITECT.

Become an expert for local news sources. Is there a flood or a drought in your town? Journalists will be looking for quotes from an expert on stormwater management or xeric landscapes. Make sure you’re their contacts list.

Create your own newsworthy event. Curate an exhibition on landscapes or design at the local library or gallery. Organize a fundraiser for an earth-friendly charity. Do a pro-bono project for a school, center of worship, or charitable organization.

Don’t forget to use the resources of the ASLA and its amazing team of public relations professionals who, like you, are out to promote the profession. If you’re not a member, join. Call and introduce yourself. Ask for advice. Ask if they have a media list they could share with you. Are they working on a pitch that your firm could contribute to?

Above all, if you’re getting coverage, don’t sit back and bask: mine it! News begets news. Email links to other journalists, clients, would-be clients, colleagues. Send newsletters. Update your website. Post to social media. Shine your light!

The ROI of Relationships

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by Steve Whitehorn

The financial success of any firm is built upon its personal relationships. However, many firms often fail to realize this basic truth. The endless pursuit of new clients to expand market share is an outmoded, counterproductive strategy. You can spend an overwhelming proportion of your marketing budget trying to win new clients, but in the process you miss out on the bottom-line benefits that come from nurturing existing connections.

According to Donna Fenn, contributing editor for Inc. Magazine, acquiring new clients can be costly, while existing relationships are more reliable and profitable. In fact, repeat clients spend close to 70% more than new ones. By investing in existing clients, firms earn trust and fortify their alliances. For example, if you need to renegotiate a fee during the design phase of a project, a long-term contact is more likely to approve a higher fee than a first-time client.

Furthermore, adding a new client to make up for those that leave you is actually decreasing your profits and increasing your marketing costs. If you gain a new client, but lose an existing one because you were unable to give them the attention they need, you end up with the same number of clients as before. Except now, your profit margins will suffer because it costs more to get new customers than to nurture the ones you already have.

Sometimes, however, you need to shake off the dead weight. Just as you can benefit greatly from nurturing your best connections, you should let go of those that aren’t working in your favor. Parting ways with a client may seem counterintuitive. However, difficult clients waste resources and diminish profits. Assess your client list and separate them into three categories, identifying your favorite clients, those you like or need to get to know better, and then those that you would rather not have to deal with. Hopefully, you don’t have anyone in the third category but, if you do, take stock of why you don’t like dealing with this client. Do they always pay late? Do they consistently expect you to double your workload without adjusting your fee? Are they constantly eroding your time with incessant e-mails and phone calls for things that can be addressed at your regular meetings? If your answer is yes to any of these questions, it may be time to part ways.

As an architect or other design professional, you can’t afford to spend time on negative client relationships, especially since your business is subject to unique pressures that often result in diminished budgets and strained cash flow. Think of it this way: the Pareto Principle, also known as the “80/20 Rule,” cited here by Forbes contributor Dave Lavinsky, can demonstrate that 80% of a firm’s profits are generated by 20% of its clients. By keeping strong client relationships and discarding unprofitable alliances, firms free up time and energy to devote to their top 20% clients, resulting in greater financial stability overall.

By recognizing that client relationships directly influence your profitability and by nurturing these relationships as your best assets, you can create a solid foundation on which your business can grow.

Steve Whitehorn is the author of the upcoming book, Ensuring Your Firm’s Legacy, and Managing Principal of Whitehorn Financial Group, Inc. The firm is the creator of The A/E Empowerment Program®, a three-step process that helps firms create a more significant legacy and empowers them to achieve greater impact on their projects, relationships, and communities.

 

Public Relations – Are You an Innie or an Outie?

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Dale Walker is the Director of Communications at Francis Cauffman, a Philadelphia and NYC based architecture firm that has supported its clients since 1954 with innovative architecture, planning, and interior design services. With close to three decades of experience in marketing and communications for the AEC industry, Dale’s expertise includes marketing and proposal strategies, positioning, competitor analysis, collateral development, budget development and administration, as well as networking training.

By Dale A. Walker, CPSM, Director of Communications at Francis Cauffman 

You made it through the first hurdle and agreed that you need a PR program. Your next big decision involves how to implement the program. There are a couple of different approaches: you can assign the task to an internal staff member and/or hire a new staff member, or you can hire an outside PR firm. Each has pros and cons. I will give you my experience with both.

PR as an internal function

The internal staff member will have access to all the latest and greatest as it relates to the inside information you are hoping to publicize. This includes images, descriptions and direct access to your key team members. The internal staff person can multitask, giving you expanded options, because he or she can also help out with other roles in your communications department. Just a word of caution here: this same pro can be a big con. If the team member is pulled into too many additional duties, then the PR program can wind up taking a back seat and your desired goals will suffer. Remember, if the effort is not consistent, the same will be said for your results.

One other note, most publications know that you want your information to be published. They may dismiss an internal effort on your part as self-promotion versus, say, getting the same information from an expert in the field.

PR as an outsourced service

If you have made a wise selection, the PR firm that you hire will already have solid industry contacts and can help guide you through development of your specific plan. Together, you will create and establish a budget based on the activity level that your plan requires. This can begin small and grow until you feel you have found the right balance between results and desired exposure.

The outside PR firm will be able to make this a consistent effort: this is what they do, and there will be no interruptions or loss of momentum.

Next, you need to make all your resources, images, descriptions, and experts available to your outside team. Your outside consultant will help give you more credibility in the marketplace since their team will work their relationships to promote your firm, and results will usually happen on a more accelerated scale.

In summary, don’t worry about how big or small your budget is. This is just the beginning and, regardless of the direction your take, this will be the starting point. Even if you just have a small budget, I recommend working with an outside consultant. Their energy and effort will maintain a consistent level of exposure and credibility. You will achieve much more in a shorter time frame.

 

 

Doctor in the Haus: Lost in Translation

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Dear Doctor,

I just started working at an architecture firm, after spending many years in the financial industry. It’s been an exciting career change. As part of my business development activities, I have been attending rehearsals with the partners and project teams as they prepare for interviews. Since I’m a newbie to this industry, I’m struck by the way the architects talk about their work and how they describe it to clients. Most of the time, I have no idea what they’re saying, and I’m concerned that our clients don’t either. Maybe this is the way that architects sell their work, but it seems that there must be a way to communicate that resonates better with potential clients. Any ideas?

Signed,

Lost in Translation

 

Dear Lost in Translation,

Well, I certainly relate to your frustration! Don’t worry, the Doctor assures you that what is lost can certainly be found. And it’s not just design professionals who have a hard time communicating their expertise. Believe me, when our IT guy tries to explain what’s wrong with my computer, I think we are talking a different language – and that’s because we actually ARE. I am just glad that he is fluent in Macs, because certainly I am not.

Okay, so back to you, Lost. You are not lost, by the way, you’re on the right track. It’s critical for you, your principals, or indeed anyone in your firm to clearly describe what you do for your clients, how you do it, and why you’re the best at it. Design language isn’t necessarily a bad thing. However, your experts will do themselves a disservice if they can’t speak in a way that clearly explains their vision and value to their clients. So what can you do about it? Keep these things in mind.

  1. First, know your strengths! Call it an elevator pitch or whatever you want. You need to know why you’re the team that the client needs to hire and how your design will make your clients’ businesses soar. You need to be able to articulate your value proposition in a snap. Show how you have done this for other clients in the past. This is why your partners became architects in the first place, so show your expertise to your best advantage.
  1. Keep it simple! Look, you’re architects, and you’re all about design. That’s a great thing. But you shouldn’t have to bring a translator to a client meeting. It is your goal – and it’s also a great opportunity – to educate your clients and bring them on board. They need you, but they may not understand your industry. They may be anxious about the look of the building – not to mention the process, fees, and schedule. You can navigate them through uncharted territory. Describe the experience that they will have in your new building, not just the architectural details. Talk about your working process. Focus on how you will help them achieve their goals. These are all keys to a winning communications strategy.
  1. Speak your client’s language! Make sure, above all, that you do your homework and know what’s important to a client. A meeting or interview should not be a monologue; it’s a conversation. For example, do they want to be sustainable? Have big private offices or collaborative workspaces? Look traditional or hip? Find out their priorities and internalize them. They will use the building every day – you won’t – so demonstrate that you have listened to them and can deliver what they need.

 

 

 

Test Your Knowledge: PR Pop Quiz

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There’s no better way to start the New Year off than perfecting your firm’s PR strategy. The first step to improving your firm’s communications plan is developing a clearer understanding of what PR is and what it can do for you. We’ve put together a mini pop quiz of several common misconceptions of PR. How well do you think you’ll score? Take our quiz below to find out.

True or False: Use as many social media platforms as possible to promote your projects.

FALSE. Social media may appear daunting at first, especially when it seems like new platforms are launching everyday. It may be tempting to set up as many profiles as possible in the hopes of reaching a wider audience. However, there’s a reason the phrase “less is more” can be applied to most situations and social media is no exception. It’s important to choose the platforms that will best reach your target audiences. Factors to consider include the amount of time you will spend updating your profiles and also which ones your target audience will be using most frequently. For example, Instagram would be ideal for showing your firm’s creativity through images or short videos as a way to engage with your audience. Remember that it’s the way you use your social media platforms that matter, not how many you use.

True or False: Designing a great building means your firm will get noticed immediately.

FALSE. Your latest project may be the best work your firm has ever done, but that doesn’t guarantee that you will get top press coverage overnight. Quality press coverage requires solid strategy. Developing an effective PR campaign for your firm and projects takes time and starts months before the actual completion date. Getting the word out about your work should start long before the project is finished, so it is helpful to establish a schedule for all press related activities. For instance, update your social media profiles regularly with photos of the project on its way to completion or alert the press to key milestones during the construction process. Sending out a media alert or press release about your project’s topping out or groundbreaking can be an effective way to getting media attention well in advance of the project’s completion.

True or False: If an editor doesn’t answer your follow up about a project, it’s helpful to reach out again.

TRUE. If an editor hasn’t answered your follow up about your latest project, it doesn’t automatically mean they’re not interested. Editors are extremely busy people, and many receive hundreds of emails a day. The key to grabbing an editor’s attention is to find new ways of pitching your project; don’t just repeat the content of your last email. Remember to keep your emails concise. Make the most important information easy to find by leading with it or putting it in the first few sentences.

True or False: Social media is impersonal and time consuming.

FALSE. Social media offers a great advantage in showcasing your firm’s personality by engaging your target audiences with a quick “behind the scenes” look at your firm. You can offer brief and personable updates—providing insight into your firm and work—that don’t need to follow the formalities of press releases or media alerts. For example, tweet about what stage your latest project is in or update your LinkedIn with a status on the latest conference at which you’ll be speaking. Updating your profiles just once a day or a few times a week takes only a couple minutes out of your day, but can help keep your firm’s name top-of-mind with clients and target audiences.

True or False: Developing relationships with the media is not as important as sending out lots of press releases.

FALSE. To create meaningful exposure for your projects, quality content is essential, not the number of press releases you send out. It’s important to keep in mind that while reporters might not cover a story the first time you pitch to them, maintaining regular contact with them can help lead to an exclusive story down the line. That’s why building a professional network of media contacts is so important if you want to get the right kind of press. By establishing a solid rapport with an editor, it will increase the odds that he or she will remember you the next time they’re looking for a story on a specific type of project.

 

 

 

Why Santa Claus is the best brand ever – and what you can learn from him

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As Andy Williams’ iconic holiday song goes, it’s “the most wonderful time of the year” once again! This month, our topic is branding, so we thought we’d discuss one of the strongest brands ever – Santa Claus. We can all learn a lot about branding from Ol’ St. Nick and we’re going tell you why.

What makes Santa so special? Certainly, his enchanted sleigh pulled by eight flying reindeer– make that nine, including Rudolph – is one sweet ride. He’s obviously got his logistics and technology in sync, with throngs of magic elves to staff his manufacturing and deliveries. UK ad agency, Quietroom, has produced a fantastic spoof brand book, outlining the formula and guidelines the jolly old elf might have developed to solidify his magnanimous brand power. But there’s more to Santa than all those jingle bells and whistles, and all joking aside, there are several reasons why Santa Claus really is a strong brand.

First off, let’s define what a brand is. In a recent article, Forbes contributor, Jerry McLaughlin writes that a brand is “the perception someone holds in their head about you, a product, a service, an organization, a cause, or an idea.” To build a solid brand, he explains, you need three key components:  what, how and feeling.

With Santa, the “what,” or in his case “who,” isn’t hard to define. In the most basic, perfunctory of definitions, he brings gifts to good children on Christmas Eve; he’s a service provider. But beyond that, it’s very clear who he is, what his mission is and the values he stands for.

Santa is the embodiment of generosity, goodwill, and the spirit of giving.   He’s tirelessly dedicated to his mission, and he consistently exercises fairness in judgment. These qualities clearly express who he is and what he stands for and they define his identity. As a result, his brand resonates with people from all over the world.

And how does he accomplish this solid brand identity? Well, one way he does it is by being consistent. With Santa, you always know what you’re going to get: a jolly, happy, loving, giving, magical old guy. He’s friendly to everyone and everyone wants to be his friend; not just because he brings gifts, but because he’s, well, authentically himself. He’s eternally both child-like and fatherly at once, a character whose warmth and charm are gifts in themselves. And no matter what the temperature outside, he wears the same signature uniform that’s instantly recognizable from Sydney to San Francisco, Bombay to Buenos Aires, or Milwaukee to Moscow. Even celebrities understand the benefit of mimicking his brand. When was the last time you saw Mariah Carey – the undisputed Queen of Christmas – dressed as the Ghost of Christmas Future? Even in fishnet stockings and a short skirt, a Santa hat can make any dicey diva seem wholesome.

Lastly, his brand is palpable and it creates a positive feeling in his target audiences – parents, little kids, teens, old folks, everyone. His image is the ultimate warm-fuzzy-inducer to kids of every age, for a range of reasons from naïveté to nostalgia. It’s no surprise that commercial companies and charitable organizations from Coca-Cola to The Salvation Army use his image to sell their products and raise billions in charitable funds. And even though you rarely see him in person – and even then, only once a year – you know you can count on him. He’s dependable and that creates a sense of security and a feeling of familiarity and deep satisfaction.

So the next time you see him at the mall, or lit up by a million lights on someone’s front yard, contemplate the notion that Santa may very well be the world’s most effective brand. Then, think about how you can become more like him: Define who you are and what you stand for. Differentiate yourself from your competition. Be dependably consistent with your messages. Build emotional connections with your target audiences that will, in turn, create a positive feeling that they will associate with you and what you do. We always knew Santa was a great role model.   Who knew he was a great brand model too! Happy Holidays and happy brand building in 2015!

 

Introducing Doctor in the Haus

 

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Editor’s Note: Introducing a brand new column by our very own Dr. Tami Hausman, where she offers practical integrated communications advice to AEC professionals. If you have questions for the Doctor, don’t hesitate to send them to hausman@hausmanllc.com. The Doctor is in!

Dear Doctor,

I am an architect with ten years of experience who recently opened my own architecture firm with three colleagues. Each of us comes from large, well-known firms with very high profiles, so getting press for our projects was relatively easy. 

Now that we have our own firm – although we have strong connections – we are relatively unknown. Going forward, how can we best approach the media to get noticed and get more work?  While we have set some funds aside for marketing and publicity, as a small firm we do not have unlimited resources for these activities at the moment.  Where should we start?

Thanks,

Building from Scratch

 

Dear Building from Scratch,

Well, the first thing I have to say to you is: Congratulations! Starting your own firm is a big leap, and it’s not always easy. It’s important that you recognize the need for outreach to make a name for yourself. Building your reputation, and your influence, is key to building a healthy practice.

So what is the prescription for success? There are a number of things that you can do immediately. First, make sure that you and your partners are speaking with one voice. That’s critical, because you need to communicate clearly about what kind of projects you want to do and where you want to practice (regionally, nationally, globally). Get that elevator speech down pat so you can explain to a potential client why they should hire you, not your competition. And don’t forget to throw a small party to celebrate your new office and make sure everyone knows about it!

Young start-ups don’t always have a portfolio of built work, but there’s no need to worry: editors are always on the lookout for news stories, so send out those renderings even before a project is complete (make sure you have client approval, of course!). If you have some really good projects in the works, set up a meeting with a design editor and show them what you’ve got. You can also take advantage of social media to build a following for your ideas and projects – it’s free and doesn’t need to monopolize all your time. And, finally, make sure you get out and about by attending events where you may meet potential clients. Even in this digital age, nothing beats the opportunity to connect with people face to face.

Who’s Afraid of Social Media?

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The scary truth about using social media is that it’s not as hard as you think. It’s up to you to decide how you want to use it and which platforms suit your firm best. Social media is an essential tool for successful marketing efforts. Design professionals can share their work and ideas in real time, while simultaneously making connections with one another. Once you start to integrate social media, an inactive social media platform will be about the most frightening sight you’ll see. Here are some tips for how to scare away those communications ghosts that may be lurking in your closets.

Don’t be scared, it’s easier than you think. Twitter and basic LinkedIn accounts are free. They are fast and inexpensive ways to open up communication channels with professional peers and potential clients you don’t know and those you already do. It doesn’t cost anything to maintain, so there’s no need for those hairs on the back of your neck to stand up! If you’re nervous about handling multiple social media accounts at once, consider using dashboard applications such as TweetDeck and Hootsuite to help organize your social networks and make posting a little easier.

You can network quickly. A popular social media platform like Twitter allows you to share information about your work and firm in real time to your followers. Use #hashtags to share your tweet information with an entire Twitter network of like-minded people looking to engage on a similar topic. LinkedIn is an interactive way to make those same connections in a more professional online setting. Do you feel like a petrified mummy about sharing information because you fear it could be misinterpreted? Don’t worry. What’s valuable about social media is that it’s more personable and there are fewer formalities than traditional forms of communication, so leave the dark side and come see the light!

There are design-specific platforms. If it feels like you’re stepping into a house of mirrors and you don’t which way to turn, don’t be afraid! There’s no reason to fear that social media is not geared to the AEC industry because online platforms exist specifically FOR the industry. Useful AEC-centric social media sites include Architizer, Houzz, and Honest Buildings. Each of these web platforms is user-friendly and many have guides to walk you step-by-step through the sites. Their large online communities allow firms and professionals to showcase their projects, and many offer easy-to-navigate forums for exchanging ideas and making connections.

 

 

Raise Your Professional Profile from the Dead

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It’s October once again; when bumps in the night and creepy creatures can rattle even the bravest folks. But the scariest thing that can happen to you this season is when you realize you’ve let your professional profile slip into the darkness! Here are a few tips to help you change from an industry ghost into a highly visible professional and raise your profile from the dead.

Jump-start your presence on social media. We know that social media can be a scary prospect for those of you who have yet to become actively engaged in using it to promote your business. In fact, in our next post, we’ll lay out a detailed plan for how you can conquer your social media fears and get with the rest of the cyber-verse. But for those of you already on social media – and who may have let their activity fall into oblivion – a focused approach is the best way to get back into the land of the living.

If you haven’t already, you can create a blog that’s connected to your website. Write about topics that demonstrate your expertise, current projects, or design trends.  Try to post to your blog at least three times per month.

Next, use Twitter and LinkedIn – probably the two most important social media tools you can use to raise your profile – to further augment your exposure to current and past clients, potential clients, and the media as well as to other architects, engineers, and designers. Use Twitter to lead audiences to your website, blog, and vice versa. A LinkedIn profile will help you maximize your professional connections. Additionally, A/E/C industry networks like Architizer, Honest Buildings, Houzz, Porch, and others are excellent ways to network with other industry professionals, build relationships, and get more work. Set a goal to post at least three times per week.

Get involved with professional organizations. Participation in key professional organizations can help you build and maintain valuable relationships, be more accessible to potential clients, and get in front of the right types of clients. For example, if you want to reach developers and other real estate industry leaders to get more commercial work, then participating in pro organizations where they are involved is an effective way to reach these decision makers. For greatest impact, you need to attend events on a regular basis, and participate in committees or join boards, in order to gain access to the most valuable networking opportunities.

Share your expertise and thought leadership at conferences. Another thing you can do to pull your low profile out of zombie land is to begin participating in panels and speaking opportunities. These can be excellent ways to share your experience, expertise and personality with your target audiences. If public speaking scares you to death, start off small and practice with colleagues in your firm. For your presentations, focus on topics that demonstrate your expertise in particular building typologies or industry sectors such as healthcare. Once you get more comfortable speaking, participate in a panel discussion at your local AIA chapter. If you find you’re good at it and you enjoy it, you can start submitting yourself to speak at bigger meetings and conferences for greater exposure.

Just because the daily grind has caused you to let your exposure slip into an early grave, doesn’t mean it’s dead. All it takes is a strategic, steady approach to social media, networking, and speaking opportunities to revive yourself and get the professional exposure you deserve. Your audiences will be screaming “it’s alive!”

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